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Category

Business Administration

Location

Doncaster

Salary

Training wage : from (£147 - £274 dependent on age)

Date Posted

19/Mar/2019

Short Code

BUSADMINKEEB

Provider

ITS Training and Apprenticeships

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This is a fantastic opportunity to work for a well known Solicitors in the centre of Doncaster. To train as an Admin Assistant within Legal Services and gain your Business Administration Qualification.

 

Purpose of the role:

To provide a full secretarial and support service to fee earners and to ensure the highest levels of efficiency by maximising work flows within their area.

 Duties to include:

  • Sort and scan daily post in the absence of a fee earner, if needed

  • Type up documents quickly and accurately

  • To provide support to other secretaries/fee earners as required

  •  Prepare mail and enclosures for despatch, including assisting with preparation of bundles

  •  File documents accurately and promptly

  •  Prepares Telegraphic Transfers/BACS

  •  Making outgoing calls to banks/agents and others as and when necessary

  •  Send weekly reports and remittance reports to referrers and/or clients

  •  Assist in sending client care docs to clients

  •  Regularly monitor documents to ensure conformity with house style

  •  Answer telephone and deals with enquiries positively

  •  Relay messages to appropriate fee earner or department

  •  Keep confidential information

  •  Deal with payments in and out and arranges cheques as required

  •  Update central spreadsheets

  •  Create clients and follows workflow

  •  Incept and close files

  •  Undertake photocopying

  •  Assist in ledger account administration

  •  Prepare packs for debt recovery instructions, including accessing land registry and   downloading appropriate docs

  •  To be familiar with and comply with the standards as set out in the Office Handbook , the   individual Departmental Handbooks and other quality standard procedures

  •  Undertake specific internal IT training to keep up to date with new developments and   promote self-development

  •  Assist in ensuring compliance with Lexcel Standards

  •  To be familiar with land registry and able to access and download documents, eg office copy   entries and leases.

Desired skills

  • Excellent communication skills
  • Excellent telephone manner
  • Good customer service skills

Personal qualities

  • Polite and professional
  • Hard working
  • Reliable
  • Work well as part of a team

Qualifications

No specific qualifications are required - A good standard of education

 

Training to be provided:

Full training will be provided.

As part of this apprenticeship you will gain your Intermediate Diploma Level 2 in Business Administration which will be delivered entirely at the place of work, both on and off the job by Independent Training Services. The apprenticeship standards also include functional skills qualifications in Maths and English when required.

Number of vacancies: 1

Location : Doncaster

Training wage : Minimum wage for your age (From £147 - £274 per week)

Weekly hours : 35 hours a week - Monday to Friday 9am - 5pm

There will be a probationary period before Apprenticeship Training Commences 

Future Prospects:

Long term career opportunities are available with this employer and excellent progression opportunities to higher level qualifications are available through Independent Training Services.

Apprenticeships are a fantastic way of gaining nationally recognised qualifications and transferable skills with long term career prospects and progression routes. If you aspire to work in the administration sector and have a real drive to succeed, apply today and kick start your career.

Apply now

Fill in your information to apply for this position now. The information you provide on this application form may be passed to funding bodies, in line with the Data Protection Act 1998, and may be shared with other training providers and possible employers for the purpose of administration, statistical and research purposes.